Adams State University
Nielsen Library

Nielsen Library Policies: ILL - Internal, Borrowing

Resource sharing, excluding Prospector & Marmot

Interlibrary Loan (ILL)

A. Definitions

Interlibrary Loan (ILL) is a library service where we ask other institutions to provide our users with materials we don't have and/or cannot obtain. It is a catch-all term. Nielsen Library uses Clio, Rapid, and OCLC WorldShare to provide this service.

Similar programs for physical materials include Prospector, Marmot, and Mobius. We do request and recommend that you use these regional options before resorting to Interlibrary Loan, due to quicker delivery and lower costs.

B. Eligibility Criteria

Interlibrary Loan is primarily for ASU affiliates: students, faculty, and staff. Because we are a small institution with limited staffing, we cannot provide this service to many public/community users. SLV Community users are welcome to make use of Prospector for physical materials. If you need academic research that the Alamosa Public Library is unable to provide, please contact Amanda Langdon, ILL Manager.

ASU Affiliates, if you submit more than 5 requests per day, they may not all be filled immediately. Also, if you submit more than 2 requests from the same volume & issue of a single journal, these will need to be spaced out over several days due to copyright law compliance.

All request types require valid email address and existing library accounts. For Distance Students (or SLV Community members), a library account may need to be set up before your ILL requests can be filled.


  • Do you have a limit on the number of requests one person can make in a day?
    • No, although if we have a large number of requests come in at once, staff may only process 5 requests per day.
  • Do you have a limit on how many books one user can have checked out at a time? 
    • No, unless users repeatedly keep materials longer than the stipulated due date, or repeatedly neglect to pick up their requests.


** IMPORTANT NOTE: All physical materials -- Books, DVDs, CDs, etc. [not ARTICLES], regardless of source (ILL, Prospector), must be picked up at the Nielsen Library service desk, on the first floor. Failure to pick up requests may result in suspension of privileges. Our budget is too limited to be able to afford shipping material to and from libraries when it is not used.

WHO can get WHAT through ILL

Who can get what and how
  On-Campus Students ASU Faculty & Staff SLV Community Borrowers Distance Students
Can I get ARTICLES through Interlibrary Loan? YES YES Only as a last resort, only limited usage YES
Prospector, Marmot, Mobius -- TRY THESE LOCAL OPTIONS FIRST! YES YES YES No -- please contact for better alternatives
Interlibrary Loan -- only if not available through Prospector, etc. YES, if not locally available YES, if not locally available No -- Prospector or Marmot only No -- please contact for better alternatives

Items that may not be available for interlibrary loan, depending on the lending library:

  • Textbooks

  • Rare or fragile items

  • Special Collections, including some Audio/Visual material

  • Reference books (particular collection for in-house use only)

  • Reserve books (course reserves)



Borrower's Responsibilities

1. Articles -- once you have received the email containing your PDF, you typically have 5 chances to open the link, or 30 days (whichever comes first). The library keeps copies of articles for 3 months; email if you need an article redelivered to you.

2. Physical Materials -- items must be picked up during business hours (see Library Homepage for hours) from the First floor Circulation Desk. We will hold items for 2 weeks, then send them home. Failure to pick up material may result in suspension of your ILL privileges.

* Due dates are set by the lending library, not Nielsen Library. 

3. Renewals on physical materials may not be done through your local library account; you will need to request renewals by emailing Please be warned that the lending library may need their material back at any time. Renewals may not be permitted, or the item may be recalled.

4. Physical materials must be returned by or on the due date. Habitual late returns may result in suspension of ILL privileges. Lost material may result in replacement charges from the lending library, as well as processing fees.

Copyright Statement

"The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. This institution [Nielsen Library, ASU] reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law."

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